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AI booking desk for event vendors

Every enquiry answered, quoted and followed up, even mid-event.

When a planner messages five photobooths, the first one to reply with a real price usually wins the booking. Matchire replies on WhatsApp and email in minutes, quotes from your own packages, checks your calendar and chases quiet leads, while you're busy running the last job.

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PhotoboothsVenuesCaterersAV & soundDécor & floristsEmcees
Try it: paste a real enquiry Live demo · sample prices
Incoming · WhatsApp
+65 9••• ••42 · just now
What Matchire picked up
Drafted reply

Features

Your sales desk, without hiring one

Matchire sits on top of the channels you already use. Planners keep messaging you on WhatsApp; they just get answers faster.

Replies in minutes, any hour

Matchire reads each enquiry on WhatsApp, email, Instagram DMs and your website form, picks out the date, headcount, budget and needs, then replies in your tone. Anything unusual comes to you for approval first.

23:14Enquiry arrives on WhatsApp
23:16Quote sent, date held for 48h
+2 daysGentle follow-up if no reply
+3 daysDeposit paid, booking confirmed

Instant quotes from your packages

Load your price list once. Matchire builds each quote from your packages, extra hours, add-ons and minimums, and never invents a price.

Calendar-aware holds

Checks your availability before quoting, holds the date while the planner decides, and releases it automatically if they go quiet.

Follow-ups that don't nag

Leads that go quiet get one well-timed nudge, then a last call before the hold expires. You stop losing bookings to forgetfulness.

Off-peak pricing

Set lower rates for weekday daytime slots. Matchire offers them only when a planner's date qualifies, so quiet days fill without discounting Saturdays.

Pipeline at a glance

See every enquiry, quote and hold in one place, with reply times and which channels bring your best bookings.

The Match network

Planners need more than you. Match them with partners you trust.

A wedding needs a venue, a caterer, a photobooth and an emcee. Matchire connects vendors who work well together, so every enquiry can grow into a bundle.

  • Bundle quotes

    A planner asks your venue about a party. Your reply includes your partner photobooth, already priced.

  • Pass on dates you can't take

    Fully booked? Refer the enquiry to a partner instead of saying no, and earn a referral fee when they book.

  • Only partners you choose

    You pick who joins your network. Nobody gets recommended to your clients without your say.

Planner enquiry Your venue on Matchire Photobooth Caterer AV & sound Emcee One reply, one bundled quote

Getting started

Live in an afternoon

STEP 1

Connect your channels

Link your WhatsApp Business number, email inbox and website form. Your number stays the same.

STEP 2

Upload your price list

Send us your packages as a PDF, spreadsheet or photo of your rate card. We set them up and you approve them.

STEP 3

Choose how hands-off to be

Start with Matchire drafting replies for you to approve. Switch on auto-send for routine enquiries once you trust it.

Pricing · SGD

Pays for itself with one extra booking a month

Solo

79 /month

Owner-operators handling their own enquiries.

  • 1 user
  • WhatsApp + email
  • Up to 150 enquiries a month
  • Instant quotes and holds
Join early access

Studio

Most popular
199 /month

Growing teams with several booths, crews or rooms.

  • Up to 5 users
  • All channels incl. Instagram and web form
  • Unlimited enquiries
  • Automatic follow-ups
  • Match partner network and bundle quotes
Join early access

Venue

449 /month

Venues and multi-brand event companies.

  • Unlimited users
  • Multiple rooms, spaces or brands
  • Off-peak and minimum-spend rules
  • Pipeline reports
  • Priority onboarding
Join early access

Launch pricing. Every plan starts with a 14-day free trial. Early-access members keep 30% off for their first year.

FAQ

Questions vendors ask

Will my clients know they're talking to AI?

Replies go out from your own number and in your tone. You decide whether to add a short note that replies are assisted, and you can step into any conversation at any time.

What if it quotes the wrong price?

Matchire only quotes from the packages and rules you approve. If an enquiry needs something outside your price list, it drafts a reply and waits for you instead of guessing.

Do I need to change my WhatsApp number?

No. You connect your existing WhatsApp Business number, and planners keep messaging you exactly as before.

I'm a one-person business. Is this overkill?

The Solo plan is built for owner-operators. If you miss enquiries while you're working an event, that's exactly the gap Matchire fills.

How does the partner network work?

You invite vendors you already work with, or accept requests from vendors in the network. When an enquiry needs something you don't offer, Matchire can include your partner's quote or pass on the lead, and you earn a referral fee when it books.

Where is my data kept?

Your client conversations and price lists belong to you. We use them only to run your account and never sell them or share them with other vendors.